Transition from QuickBooks to Cloud ERPs in the Manufacturing Industry

As the market grows, we’ve seen that most manufacturing companies increasingly recognize the need for advanced, scalable, and cloud-based solutions to streamline their operations. 

A recent trend among such industries is transitioning from traditional accounting software like QuickBooks to robust Cloud Enterprise Resource Planning (ERP) systems like Acumatica

Why, you ask? To drive efficiency, real-time insights, and improved collaboration across all facets of the manufacturing process.

Selecting the proper accounting and ERP software is critical for optimizing businesses, influencing their ability to manage finances, streamline operations, and foster growth. 

So, what makes Acumatica stand out among the rest? Read to find out. 

Understanding the Limitations of QuickBooks in Manufacturing

QuickBooks has long been a staple in accounting software, offering a user-friendly interface for managing financial transactions. However, as manufacturing processes become more intricate and interconnected, QuickBooks often falls short in addressing the industry-specific needs of manufacturers, such as:

  • Scalability Issues: QuickBooks may need help to handle the increasing complexities of manufacturing operations as businesses grow.
  • Lack of Real-time Visibility: QuickBooks provides a historical view of financial data, but manufacturers require real-time insights to make informed decisions promptly.
  • Inadequate Inventory Management: Manufacturing companies often deal with intricate inventory management, and QuickBooks may not offer the depth required for adequate control over materials and production.
  • Integration Challenges: QuickBooks may not seamlessly integrate with other specialized manufacturing software, leading to siloed data and manual data entry.

Here’s where cloud-based ERPs like Acumatica come into the picture. They offer a vast range of robust functionalities to help you streamline your business operations and improve manufacturing processes.

  • Improved Scalability and Flexibility: Cloud ERPs like Acumatica are designed with scalability. As your company expands, you can implement these solutions to adapt to growing needs, accommodate increased data, users, and transaction volumes.
  • Access to Real-time Insights: Acumatica provides real-time visibility into every aspect of the manufacturing process. From order status to inventory levels, you improve decision-making and strategize data-driven solutions with up-to-the-minute information.
  • Comprehensive Inventory Management: Unlike QuickBooks, Acumatica offers robust inventory management capabilities, including but not limited to tracking raw materials, work-in-progress and finished goods, and optimizing supply chain management. 
  • Seamless Integration: Cloud ERPs are designed to integrate seamlessly with various third-party applications and specialized manufacturing software. Acumatica ensures a unified workflow, eliminating the need for manual data entry and reducing the risk of errors.
  •  Collaboration and Accessibility: Acumatica facilitates collaboration by allowing authorized users to access information from anywhere with an internet connection. This is especially beneficial if your company operates across multiple locations or supports remote teams.

Why We Prefer Acumatica Over QuickBooks

As a cloud-based ERP solution, Acumatica has a lot to offer. From limitless capabilities to countless integrations, it is the ultimate business solution to drive results.

1. Scope and Scalability:

Acumatica is renowned for its scalability. It caters to small and medium-sized enterprises and scales seamlessly to meet the demands of larger, more complex organizations. It can easily adapt to your business’s evolving requirements with customizable modules and a flexible architecture.

On the other hand, QuickBooks, while suitable for small businesses, may encounter limitations as your company grows. Its scalability is not as robust as Acumatica, and if you’re looking at expanding operations, you may find yourself outgrowing the platform and its capabilities.

2. Functionality and Features:

Acumatica provides a comprehensive suite of features covering accounting and broader ERP functionalities. It excels in financial management, inventory control, project accounting, and customer relationship management (CRM). The modular structure allows you to tailor the system to meet your business’s specific needs.

Since QuickBooks is primarily an accounting software focusing on financial management, it is adept if your business has straightforward accounting needs but might fall short on other resource-management requirements due to its limited capabilities compared to Acumatica.  

3. Customization and Flexibility:

One of Acumatica’s key strengths lies in its flexibility. It allows extensive customization to align with the manufacturing industry’s unique processes and workflows. This adaptability ensures that Acumatica can grow alongside your business, accommodating changing requirements without significant disruptions.

And while QuickBooks is known for its simplicity, this simplicity comes at the cost of limited customization options. It serves well for basic accounting needs, but if your business has more complex business operations, you may find QuickBooks less accommodating.

4. Third-Party Integration Capabilities:

Acumatica is designed with integration in mind. It seamlessly integrates with various third-party applications, providing a collaborative ecosystem. This integration capability is particularly valuable if your business uses a specialized software for e-commerce, manufacturing, or project management tasks.

While QuickBooks also offers integrations, the range may be more limited than Acumatica’s. It can integrate well with many popular apps, but you could face challenges if you require more extensive integrations.

5. Collaboration and Accessibility:

Acumatica’s cloud-based nature ensures accessibility from anywhere with an internet connection. It is excellent to help you connect across multiple locations and remote teams, inviting collaboration and real-time data access.

On the other hand, the scope for real-time collaboration in QuickBooks is more limited and may not offer the necessary support required for an advanced business with a complex model and extensive operations.

6. Integrated Financials and Manufacturing Management:

Acumatica seamlessly integrates financial management with manufacturing capabilities. It provides a platform where financial data is directly connected to manufacturing processes. This integration ensures real-time visibility into costs, revenue, and overall financial health, fostering informed decision-making.

While QuickBooks is proficient in financial management, it may lack the depth required to integrate with manufacturing processes fully. Such a situation can result in disjointed data and hinder your understanding of financial and operational aspects, thus affecting business decision-making.

7. Comprehensive Inventory Management:

Acumatica’s inventory management goes beyond what QuickBooks offers. It allows you to track raw materials, status checks, and finished goods in real time. This level of detail is crucial for optimizing inventory levels, reducing carrying costs, and ensuring timely production.

With QuickBooks, while its basic inventory management capabilities are suitable for small businesses with straightforward inventory needs, for manufacturing businesses with more complex inventory requirements, you may find these features insufficient.

8. Advanced Production Planning:

Acumatica offers advanced production planning tools, allowing you to optimize your production schedules, allocate resources efficiently, and manage work orders seamlessly. The system provides a holistic view of production, from order creation to fulfillment.

QuickBooks lacks this feature, which could result in challenges in managing production workflows, especially if your business has a complex production process.

9. Streamlined Order Fulfillment:

Acumatica facilitates streamlined order fulfillment by integrating order processing with inventory and production management. This integration ensures that orders are fulfilled promptly, minimizing delays and enhancing customer satisfaction.

QuickBooks offers order processing without deep integration with manufacturing processes. This could result in delays, loss of customer satisfaction, and reduced overall operation efficiency, thus affecting your business on multiple fronts.  

How To Transition From QuickBooks To Acumatica Seamlessly?

Now that you’ve seen what Acumatica offers, we’d like to show you how to transition effectively to minimize downtime and optimize your business results.

Step 1: Assessment of Current Processes

Before the transition, you must thoroughly assess existing processes and identify improvement areas.

Step 2: Data Migration Strategy

Next, you must develop a comprehensive data migration strategy to ensure a smooth transition. Focus on transferring data from QuickBooks to Acumatica while maintaining data integrity and accuracy.

Step 3: Training and Change Management

Offer adequate training for employees to familiarize them with the new system. It might also help to implement change management strategies to ease the transition and address any resistance you could face from employees.

Step 4: Customization and Configuration

Collaborate with consultants proficient with Acumatica to customize and configure the ERP system according to the unique needs of your manufacturing business. This may involve tailoring modules for inventory management, production planning, and order fulfillment.

Contact us at AdCirrus ERP for Effortless Transition and Limitless Possibilities

Transitioning from QuickBooks to a Cloud ERP like Acumatica is a strategic move for manufacturing companies like yours to stay competitive in a dynamic market. As the manufacturing industry evolves, you must embrace cloud-based solutions for sustained growth and operational excellence. 

Be sure to contact us at AdCirrus ERP to assist you through your transition while we integrate your business operations into tailor-made cloud-based ERP solutions using Acumatica.

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Industry Specific Edition

Acumatica cloud ERP’s Industry-Specific Editions are a unique combination of Acumatica cloud ERP functionality and functionality specific to a particular industry or industry segment.

For example, the Manufacturing Edition includes both manufacturing and distribution modules, as well as modules for field service and general business use. The Distribution Edition includes only distribution modules.

The Industry-Specific Editions include all of the core Acumatica cloud ERP functionality including:

  • Core Accounting
  • Core Billing & Invoicing
  • Core Business Management  (including project management and portfolio management)
  • Core Data Modeling & Validation  (using the same data model used in the Core Accounting module)
  • Core Enterprise Resource Planning  (including CRM integration)
  • Core Human Resources & Payroll  (HRIS integration with HR applications such as Zenefits)
  • Core Inventory Management  (including barcode scanning technology that can be used to identify inventory items based on their UPC codes or SKU numbers.)

Retail Commerce Management

Deliver a consistent customer experience across all your sales channels with full integration between your online, mobile, kiosk, and in-store service.

  • Reduce stock-outs and back orders 
  • Speed up order processing and fulfillment 
  • Streamline returns and exchange 
  • Provide an omni-channel experience 
  • Offer a world-class eCommerce presence 
  • Integration with web stores and POS systems

Project Management

Streamline project management: The project accounting suite enables you to track project costs, carry out planning and billing, and manage time and expenses while completely integrating with the fundamental accounting operations like general ledger and accounts payable.

Customer Relationship Management

Set up customer relationship management: CRM is an important tool for any business that wants to build strong customer relationships and retain customers. With Acumatica, you can set up a customer relationship management system that works for your business.

The CRM feature includes:

  • Customizable reporting dashboards
  • Powerful business intelligence capability
  • Service and support automated workflows
  • A customer self-service portal

Service Management

Maximize dispatching and boost revenue by scheduling the right people at the right time, and see real-time data for work taking place in the field.

  • Single version of the truth
  • Multi-dimensional reporting
  • Security by role
  • Custom reports and personalized dashboards
  • Multiple display options

Construction Management

Provides a complete, mobile-enabled cloud-based construction and accounting software solution.

  • Instant data access in role-based dashboards 
  • Native AI and ML for automation and data processing 
  • Superior compliance management 
  • Flexible drop-shipping to project sites 
  • Real-time connection among workers-field, office, and remote.

Sales Improvement

Acumatica’s sales management features can help businesses increase their sales and revenue.

Utilize Business Intelligence

You may gather crucial data from various sources and show it in reports made for quick decision-making with Acumatica cloud ERP. This software includes analytical tools for monitoring the state of your business. It identifies problems before they substantially harm your company.

Warehouse Management

Streamline warehouse operations and transaction to reduce errors, automate processes and increase productivity.

  • Reduce errors 
  • Increase customer satisfaction
  • Automate data capture 
  • Simplify tracking
  • Prioritized, direct picking 

Inventory Optimization

Optimize inventory: Acumatica’s inventory management tools can help businesses reduce inventory costs and improve stock levels.

Manufacturing Management

Built for make-to-stock, make-to-order, engineer-to-order, project centric, job shop, batch, repetitive manufacturing, and more.

  • Complete, multi-site cloud manufacturing control and planning system
  • Improve efficiency with intuitive, award-winning UI
  • Empower collaboration with cross-module workflows 
  • Create business resilience with our future proof design 

Order Processing

Use order processing: Order processing is another key feature of Acumatica ERP software. With this feature, you can streamline your order process and keep track of orders as they move through the pipeline.

Improve financial management

There are a number of ways businesses can make the most out of Acumatica’s features. For example, businesses can use Acumatica to:

– Improve financial management: Acumatica’s financial management tools can help businesses save time and money by streamlining accounting and financial processes. This functionality includes:

     General ledger incorporating real-time analysis fully integrated with all other features

     Accounts receivable and payable

     Cash, currency & tax management solutions

     Fixed assets

     Recurring revenue management